You can assign as many Tags to an item as you like. Icons for the selected Tags will appear in the upper-left corner of the item. You can define the Tag Name as well as the Tag Icon. You can even create your own custom Tags by selecting “ Create New Tags” at the bottom of the Tags list.

To tag an item, select the item and click the Tag button on the Home ribbon.Īnother method is to right-click a page item and click the Tag button. Tags are a mechanism that allows you to group items that are in different pages and/or sections based on some common property, such as “ideas” or “further research required”. We could even store a Web link to the site where we obtained the recipe. The page could contain the recipe along with pictures of the ingredients and a photo of the finished product. In our case, a page could be devoted to a specific recipe. The Page is where the information is stored. Sections are used to organize data and ideas within the Notebook (i.e. The Notebooks are listed down the left side of the screen.Įach Notebook is likely to pertain to a specific type of idea or topic but remember, use these in whichever way works best for you. Each Section is started with a default Page named “Untitled page”. In the New Notebook window, enter the name you wish to give your new Notebook and click Create Notebook.Įach new Notebook is created with a default Section named “New Section 1”. In the empty area below the list of Notebooks, right-click and select “New Notebook”… If you are in an existing Notebook, you can click the Notebook name (upper-left) to reveal a list of all available Notebooks. If you are an Office 365 subscriber, you will have a default notebook associated with your account. Let’s pretend we are creating a system for holding recipes for meals. PAGE ( and subpages): This is what holds the actual note(s).SECTION ( and Section Groups): This is like a chapter in a book.NOTEBOOK: This is the equivalent of a physical notebook that can hold many pages.There are three main levels in the OneNote hierarchy: This gives you the flexibility to organize your data in a way that suits your personal preferences. OneNote allows you to create a hierarchical structure that works for you. You’re only limited by your own creativity. Some of these ways may work well for you as-is, while others may inspire you to use OneNote in ways I’ve never imagined. In this post, I’d like to showcase some of the ways I find OneNote to be most effective for my workflow.

The idea would, unfortunately, be lost or not found until it was too late to be useful.Īll those misfortunes changed when I began using Microsoft OneNote. The problem is that none of these solutions were synchronized to other devices and it was easy to forget where I had stored an idea. Historically, I would store these notes in a variety of forms: voice messages, notes, emails to myself, screenshots, etc. Many of these ideas come to me when I’m least ready to implement them, so I make a note for later reference. I get ideas for new videos, suggestions and recommendations of new apps from friends, tasks I need to perform, and so on. In this age of connectivity and integration, I’m constantly thinking of new ways to work with people, programs, and data.

How to use onenote effectively